Plan takeoff vs. subcontractor bid
Your plans say 38 yards.
The bid says 44.
Subs pad quantities, and it’s brutal to catch by hand across a dozen trades. MemoryWell checks every bid against your takeoff and flags what’s over — before you cut the check.
Illustrative sample · your takeoff is the source of truth
One job. A dozen subs. Thousands of line-item quantities. Miss one padded number and it comes straight out of your margin — and you don’t find out until the job’s already built.
How the check works
Send the bid. It does the cross-check.
A small, deterministic workflow reads the bid, lines it up against your takeoff, and flags the gaps — with a human gate before anything is signed. It evaluates the files you already have. It never guesses a number.
Trigger
Intake form
Bid uploaded
Parse
Read bid
PDF / Excel → lines
Evaluate
Compare
vs. takeoff
Rule
Flag over-billing
Carry uncertainty
Review
Human approves
The gate
Output
Email report
PDF to inbox
Illustrative workflow · one MemoryWell module
What you send, what you get
Forward a bid. A report comes back.
Project
Trade
Bid file
Takeoff source of truth
Illustrative input
BidAccurate — Lot 14: 1 line to review
to you · just now
Checked concrete-bid.pdf against your takeoff. Three lines match. One runs over — take a look before you sign.
BidAccurate-Lot14.pdf
Full report · accept / review / reject per line
Illustrative output
Design partner
Novelty Homes
A St. George homebuilder — and MemoryWell’s first design partner. Every workflow is pressure-tested on their real bids and takeoffs before it ships to anyone else.
Pilot figures below are illustrative — verified results published as they land.
140+
bids run through the check
18
lines flagged for review
9%
avg overage on flagged lines
11 hrs
owner time saved / month
On your box, not the cloud
Your bids never leave your building.
MemoryWell runs as n8n workflows on your own private setup. n8n orchestrates; portable services do the math. Your files, keys, and data stay yours — never pooled, never sold.
Orchestrator
n8n workflows
route, schedule, human gate
calls over HTTP ↓
Deterministic Python services
BidAccurate
Materials map
Compare engine
Report render
n8n orchestrates — it isn’t the engine. The math lives in portable services, so the logic is yours, not locked in a tool.
Illustrative architecture
Beyond the bid check
The rest of the back office.
Estimating
- ›Bid overbilling check
- ›Sub-bid leveling
- ›Change orders
- ›Vendor pricing
Front office
- ›Permits
- ›RFIs
- ›Daily reports
- ›Safety docs
Financial
- ›Invoices → QuickBooks
- ›Purchase orders
- ›Job costing
- ›Crew time
Pricing
A fraction of one hire. From $499/mo, all-inclusive — founding members $249, locked for life.
Bring a bid.
Send us a real bid and your takeoff. We’ll run the check and show you exactly what it flags.